DO NOT fill out this form until AFTER you have attended
the Informational Hearing, the Funding Request Hearing, AND received
confirmation of your amount approved for funding. Thank you!

Registered student groups are eligible to be reimbursed for allowable expenses when they return from their travel. All recipients must present original receipts (to be turned into the ASUI office) from travel upon completion of the trip for out-of-pocket expenses only. No reimbursements will be made for travel expenses purchased with bonus points (e.g., frequent flyer programs), vouchers, or any other form of in-kind payment. Student groups must be authorized by a sponsoring department to obtain access to University vehicles for travel (the ASUI is unable to authorize van rental for student groups). A reimbursement check will be issued to the registered student group for the amount funded. All checks are mailed to the ASUI office (Idaho Commons 302) and an authorized officer will be required to sign for the reimbursement check.

If the recipient’s expenses are pre-paid by a sponsoring department, it is necessary to provide a budget number and department contact in order to transfer reimbursement to the sponsoring University department. The recipient is not eligible for direct reimbursement if the department has pre-paid the travel expenses.

To obtain ASUI approved reimbursement, the recipient is required to submit this form and the proper original receipts (to be turned into the ASUI office) that total up to the travel reimbursement. The student group’s representative must present all necessary receipts in person by appointment only to Meladi Mottern, Administrative Assistant. Meladi can be contacted at mmottern@uidaho.edu to set up an appointment time. Please review the Activities Board Travel Reimbursement instructions on the next page prior to travel.

Please complete this form with any student organization events you would like to see appear in next year's student planner.

All events must be submitted using this form by Wednesday, May 18 at 5:00 pm to appear in the 2012- 13 student planner.

It is recommend that student organizations complete this evaluation form after each event within five days of the event. This form is a tool to improve future events and to create a history for future members of your organization.

Thank you for requesting a presentation for your student organization. Please provide us with the following information so we can best determine your organization’s needs and tailor your workshop accordingly.